Office Manager

Tallahassee, FL

Sachs Media, one of Ragan’s 2021 Top Places To Work, is seeking a personable, problem-solving, detail-oriented, and high-energy Office Manager to join our firm. This is an opportunity to be part of a team of highly skilled professionals who serve a wide range of clients in a diverse array of industries/sectors, including health care, environment, education, law/justice, nonprofits, associations, and more.

We offer a family-friendly workplace that champions its employees, cultivates a culture that thrives on diverse ideas and backgrounds, and supports professional growth and the well-being of our staff.

The ideal candidate has three to four years of experience working in a professional business office, is a self-starter who is friendly, communicates effectively, identifies and proactively solves problems, demonstrates a positive ‘can-do’ attitude, and has the ability to multitask.

The office manager serves as the assistant to the leadership team performing a variety of duties as assigned.

  • Perform a wide variety of administrative tasks requiring initiative and strong attention to detail
  • Work entails confidential and sensitive issues requiring a high degree of discretion
  • Coordinate and maintain calendars, independently schedule appointments for the leadership team at their own discretion
  • Ensure scheduling conflicts are addressed professionally and proactively
  • Ensure project assignments are completed in a timely manner
  • Prepare confidential correspondence for signature(s)
  • Coordinate and follow up on administrative projects
  • Compile information to prepare the leadership team for board and client meetings
  • Attend meetings as required, prepare agenda materials, type and disseminate minutes
  • Prepare and conduct deposits remotely to the bank
  • Maintain and reconcile petty cash drawer
  • Arrange travel accommodations for the leadership team, and staff
  • Supervise reception desk and assist with phone duties as necessary ensuring professional standards are met
  • Responsible for ordering/maintaining office supplies, and conference room supplies as necessary
  • Assists the CFO with financial responsibilities and HR-related tasks
  • Perform other duties as assigned

Skills, Knowledge, and Abilities

  • Highly proficient in Microsoft Office Suite, Google Workspace, and Zoom
  • Knowledge of office procedures and functions within an executive office setting
  • Ability to update technical skills as needed to perform functions of the position
  • Adjust to organizational changes
  • Ability to prioritize and perform functions of the position
  • Ability to plan and coordinate meetings, functions, and special events
  • Ability to make timely decisions
  • Ability to compose and type correspondence, communicate effectively verbally and in writing, perform multi-tasks, and complete by established deadlines
  • Ability to follow verbal and written instructions
  • Ability to work independently with strong attention to accuracy and detail
  • Ability to maintain confidentiality and handle sensitive information
  • Oversee and achieve organizational goals while upholding best practices

Benefits offered:
Paid Time Off
Paid Holidays
Parental Leave
Health, Dental, and Vision Insurance
Healthcare spending or reimbursement accounts such as HSAs or FSAs
401K

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